Our safety system relies on players to comply with all the game security rules, to inform PROXIMA’s team about any health problems or allergies they should take into consideration, to set and respect boundaries, to say safe words, and to speak with the safety team if they are not ok. If you are not willing to do so, this LARP is not for you.
The following is a list of topics that are part of the game; as such, they are heavily referenced in plots and/or mechanics. Players should expect to encounter them frequently:
The following is a list of topics that are NOT part of the game; as such, they are never referenced in plots and/or mechanics, and players are not allowed to act during the game (but they might come up as conversation topics):
Each and every character in the LARP will be flagged to indicate every delicate topic that you might encounter while playing them to help you avoid certain themes and topics that you don’t want to encounter during your experience.
Certain characters might contain topics that are NOT normally encountered in other parts of the game and they will be, therefore, flagged as HARDCORE to explicitly signal the presence of this particular triggers.
In-game app: the game features an app that players can use to exchange texts, photos, and videos. The exchange of sexually explicit photos and videos is strictly prohibited, even between willing players.
The exchange of sexually explicit texts (sexting) is allowed only between willing players exclusively in certain situations such as plots that will, in any case, explicitly flag such topic beforehand.
“Emergency! stop playing!”. Everyone stops and follows PROXIMA’s team’s instructions, as there is a real-life emergency.
“Green”. When someone uses this, it means the rest of the players can raise their game intensity, if they want.
“Yellow”. When someone uses this, the other players are obliged to lower their game intensity.
“Red”. The scene must stop immediately, and the player who used the word can opt out, go away or stay to play a different scene.
An out-of-game space intended to allow a player who is experiencing negative impacts from the game to have a break for as long as they see fit.
It’s possible to have a chat with a member of the safety team, eat a snack, have a soft drink, rebalance, relax or sleep. To reach the safe space you can contact a member of the safety team in every moment of the game through the in-app contact “Safety”.
PROXIMA’s staff members or other players can ask if a player is ok with the “Are you ok?” sign:
They can reply: I am Ok
I am not Sure
I am NOT Ok
If the player doesn’t answer, the scene must be stopped.
A First Aid Kit is available, but this does not include medication: everyone has to bring their own.
PROXIMA’s staff is happy to welcome any player volunteering to help the First Aid Team.
PROXIMA has a Safety Team on the field to support players in distress or deal with any issue that can be considered a violation of the Code of Conduct or threaten someone’s safety.
There isn’t a psychologist on the team, but players can speak with safety team members in confidence, and their privacy will be always respected.
Feel free to raise any complaint to the Safety Team.
Each complaint received will be evaluated on a case-by-case basis.
For our purposes, harassment includes:
Feel free to report harassment to the Safety Team at any time, even if it’s something that happened before the LARP or if you decide to talk about it just after the LARP – in this case, contact PROXIMA at this mail: firstname.lastname@example.org
Your communication will be kept strictly confidential, properly checked and a follow-up will be given, issuing a verbal warning or, in the worst cases, removing the harasser from the game and, potentially, from future PROXIMA events.
In order to have an event safe for people suffering from epilepsy, please note that no flashing light will be tolerated on costumes. It’s not important if they are strobo, or slow blinking ones. Costumes can contain autonomous light sources (such as led, starlights, etc), but the light pattern has to be flat.
At the start of the event, each player will choose a single bracelet to wear. This bracelet will be non-diegetic, and will signal to other players their availability for physical interactions and/or violence.
(This document is inspired by the safety documents from NotOnlyLarp events)